Organized, Proactive, and Compassionate Family Assistant and Nanny Needed for a Busy Southlake Family
About Our Family
We are a busy, fun-loving family in Southlake looking for a highly organized, dependable, and compassionate personal and family assistant to help keep our household running smoothly. Mom is a physician and business owner with a demanding schedule, and we're looking for someone who can take initiative, anticipate needs, and help manage the many moving pieces of our daily lives.
Our family includes two daughters, ages 17 and 6, plus our two dogs. Our oldest is an independent, active high school student involved in varsity cheerleading, while our youngest is a vibrant, energetic little girl who loves dancing, playing outside, reading, and arts and crafts. Our youngest has cerebral palsy and participates in ongoing therapy and additional tutoring. She thrives with patience, encouragement, and a calm environment, particularly as she is sensitive to loud noises.
We value structure, organization, independence, and meaningful family time. Our ideal assistant will help ensure that the girls' needs are met, schedules are organized, and household responsibilities are handled so that when Mom comes home, she can focus on spending quality time with her daughters.
Work Details
Position: Full-Time Family Assistant & Nanny
Location: Southlake, TX
Start Date: As soon as possible
Schedule: Monday–Friday, approximately 10:00 AM–6:00 PM (typically 37–41 hours per week)
Flexibility: Some flexibility in daily start and end times based on household needs, with occasional evening or weekend availability for special events
Pay: Starting at $25/hour, with flexibility for highly qualified candidates
Experience & Education Requirements
Previous experience as a personal assistant, family assistant, household manager, executive assistant, or similar role preferred
Experience working with school-aged children and a genuine passion for childcare
Strong organizational, time management, and multitasking abilities
Proficiency with Microsoft Office, including Outlook and Excel, and comfort learning new technology and scheduling systems
Excellent written and verbal communication skills
Valid driver's license, reliable transportation, and a clean driving record
CPR and First Aid certification required
Comfortable managing projects independently, troubleshooting challenges, and following tasks through to completion
Responsibilities
Personal Assistant & Household Management
Manage Mom's personal calendar, appointments, social commitments, and family schedules, ensuring important events and deadlines are never overlooked
Monitor and organize emails, flag important communications, and coordinate follow-up as needed
Maintain an organized household calendar, including school activities, extracurriculars, appointments, and special events
Assist with coordinating vendors, contractors, home maintenance appointments, and household projects
Run errands, including grocery shopping, returns, and other household needs
Keep groceries and household essentials stocked and organized
Assist with light household tasks, including dishes, laundry, tidying common areas, and maintaining daily organization
Prepare simple family meals, organize school lunches, and assist with meal planning
Help coordinate family celebrations, seasonal activities, and occasional hosted events
Maintain basic household records, spreadsheets, and expense tracking as needed
Independently manage ongoing to-do lists and provide regular updates on completed tasks and outstanding needs
Childcare & Family Support
Be present when our youngest arrives home from school and provide attentive, engaging after-school care
Assist with homework, tutoring assignments, and school preparation, using patience and creativity to help overcome challenges
Provide a calm, supportive environment that accommodates individual developmental needs and sensory sensitivities
Encourage screen-free afternoons filled with reading, outdoor play, dancing, arts and crafts, and other engaging activities
Transportation to extracurricular activities, therapy appointments, and tutoring as needed
Assist with evening routines, including dinner, bathing, and preparing for the following school day
Provide occasional support to the oldest daughter with schedule reminders, school preparation, and daily needs
Encourage age-appropriate independence and responsibility while maintaining consistency with the family's expectations
About You
You are a natural organizer and problem-solver who enjoys bringing order to busy households. You're someone who sees what needs to be done and takes ownership of getting it accomplished without requiring constant reminders or direction. You're comfortable managing multiple priorities, thinking ahead, and finding creative solutions when unexpected challenges arise.
You are equally comfortable coordinating appointments and managing household projects as you are sitting down to work on homework, reading a book, or creating an art project with a six-year-old. You understand the importance of patience, flexibility, and a gentle approach when caring for a child with additional developmental needs, and you enjoy celebrating progress and encouraging independence.
You thrive in a fast-paced environment, communicate clearly and professionally, and appreciate straightforward feedback. You're detail-oriented, resourceful, and take pride in following through on commitments. You recognize that even the smallest details can make a meaningful difference in a family's day.
Most importantly, you're someone who genuinely wants to make life easier for the family you support. You bring warmth, reliability, and a strong work ethic to your role, balancing professionalism with the ability to become a trusted, valued part of a fun and active household.
